Background of the Project
In response to the request from the Government of the Islamic Republic of Pakistan, the Preparatory Study Team organized by Japan International Cooperation Agency (JICA), conducted the preparatory study from 13 August to 1 September, 2007, for the purpose of working out the details of the technical cooperation program concerning the Project for Strengthening of Flood Risk Management in Lai Nullah Basin (hereinafter referred to as the 'Project'), in the Islamic Republic of Pakistan. During the study, the Team exchanged views and had a series of discussions with the Pakistani authorities concerned with respect to desirable measures to be taken by JICA and the Government of the Islamic Republic of Pakistan represented by Federal Flood Commission (FFC), City District Government of Rawalpindi (CDG), Pakistan Meteorological Department (PMD) and other organizations concerned, for the successful implementation of the above-mentioned Project. As a result of the discussions, the Team and the Pakistani authorities concerned agreed to recommend to their respective Governments. Minutes of Meeting was signed on 30 August 2007.
Overall Goal and Purpose of the Project
(1) Overall Goal
Flood damage and victims are mitigated in the target area.
(2) Project purpose
System and structure which enables mass evacuation at the event of floods is established in the target area.
Output of the Project
· Output 1: Capacity of PMD is strengthened enough to utilize flood early warning system effectively and issue warning properly.
· Output 2: Capacity of local authorities is developed enough to promote people's awareness and preparedness for the floods.
· Output 3: Capacity of related organizations is strengthened enough to mitigate the damage offload.
Project Target Sites
The Project target sites will be the areas where had been affected by the flood in 2001 around the Lai Nullah river basin.
Project Design Matrix (PDM)
Project Title: The project for Strengthening of Flood Risk Management in Lai Nullah Basin
Period: 2008.1. ~ 2009.12(2years)
Implementing Organizations: FFC, PMD, CDG
Related Organizations: TMA, CDA, RCB, WASA
Target Group: Staffs in related organizations, people living in the target area
Project design matrix is shown Below:
Narrative summary |
Objectively Verifiable Indicators |
Mean of Verification |
Important Assumption |
Overall Goal Flood damage and victims are mitigated in the target area. |
- Number of human victims at the event of the flood |
1. Report of FFC 2. Report of National Disaster Management Authority |
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Project Purpose System and structure which enables mass evacuation at the event of floods is established in the target area. |
1. Revised flood relief plan is authorized 2. Flood relief plan is used by related organizations 3. Hazard map and evacuation places are people among people 4. Continuity of evacuation drills with initiative of Pakistani side |
1. Minutes of meetings of JCC 2. Questionnaire to the people 3. Hearing to the people in the pilot area |
1. Flood situation in the target area will not get drastically worse. |
Outputs 1. Capacity of PMD and CDG is strengthened enough to utilize flood early warning system effectively and issue warning properly. 2. Capacity of local authorities is developed enough to promote people's awareness and preparedness for the floods. 3. Capacity of related organizations is strengthened enough to mitigate the damage offload. |
Indicators 1-1. Number of staff who understand runoff mechanism 1-2. Number of exercises conducted 1-3. Number of staff who can utilize flood simulation model 1-4. Revised criteria for the warning 2-1. Hazard maps prepared 2-2. Manual for evacuation drill prepared 2-3. Number of workshops and drills held 2-4. Number of people who participate in workshops and drills. 3-1. Revised flood relief plan for each year 3-2. Number of meetings held among flood relief committee |
1-1. Record of the system operation 1-2. Report on the exercises
2-1. Progress Report of the Project 2-2. Report on workshops and drills 3-1. Progress report of the Project |
1. Institutional and financial arrangements of the organizations concerned will be done as planned. 2. Mandate of each organization will not be changed.
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Activities 1-1. Holding lectures on basic knowledge of runoff mechanism to engineers. 1-2. Conducting exercises on operation of flood simulation model. 1-3. Improving parameters of the flood simulation model. 1-4. Accumulation of meteorological/hydrological data obtained from the warning system. 1-5. Reviewing criteria for the warning. 2-1. Conducting social survey. 2-2. Preparing hazard maps. 2-3. Select pilot areas. 2-4. Developing manual for evacuation drill. 2-5. Conducting awareness programs and evacuation drills in the pilot areas. 2-6. Reflecting lessons learnt from activities in the pilot areas to the manual and plan. 2-7. Holding workshops on how to facilitate awareness programs and drills for counterpart agencies 2-8. Conducting trainings on how to facilitate awareness programs and drills for counterpart agencies. 2-9. Conducting awareness programs and evacuation drills in other areas. 2-10. Reflecting lessons learnt from activities in other areas to the manual and plan. 3-1. Reviewing institutional structure of flood relief committee. 3-2. Revising flood relief plan through flood relief committee. 3-3. Conducting operational drills among related organizations based on the flood relief plan. 3-4. Monitoring operation of related organizations during monsoon season. 3-5. Reviewing response of related organizations to floods after monsoon season through flood relief committee. |
Inputs Pakistani Side 1. Personnel (1) Project Director from FFC (2) Project Manager from CDG (3) Flood Management Planner from FFC (4) Flood Management Planner from CDG (5) Flood Management Planner from PMD. (6) Community mobilizer from CDG (Civil Defense) (7) Community mobilizer from CDG (Rescue 1122) , (8) Hydrologist from FFC (9) Hydrologist from PMD (l0) Meteorologist from PMD (11) Assistants/ Supporting Staffs (12) Other personnel mutually agreed upon if necessary 2. Provision of office spaces with basic office equipment 3. Exemption from taxes and other charges for machinery, equipment and other materials supplied by JICA 4. Budget for the workshops and drills for second year 5. Salaries of counterparts |
Japanese Side 2. Experts (1) Leader/ Early Warning and Evacuation planner. (2) Flood forecasting and warning system. (3) Hydrologist (4) Community-based Disaster Management Planner. (5) Others if necessary 3. Trainings for counterpart personnel in Japan and/or third countries 4. Budget for hazard maps 5. Budget for the workshops and drills in the first year |
1. Institutional and financial arrangements of the organizations concerned will be done as planned. 2. Mandate of each organization will not be changed.
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Preconditions |
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1. Security situation will not get worse. 2. Equipments on the early warning system will be properly maintained and utilized |
Input of the Project
Inputs from the Government of Pakistan
1. Assignment of counterparts and administrative personnel.
2. Provision of office spaces and basic office equipment.
3. Exemption from taxes and other charges for machinery, equipment and other materials supplied by JICA.
4. Budget for the workshops and drills in the second year.
5. Salaries of counterparts.
6. Information and necessary assistance for the safety Experts.
Inputs from JICA
1. Dispatch of Japanese expert.
2. Training of counterpart personnel.
3. Provision of equipment.
4. Budget for hazard maps.
5. Budget for the workshops and drills.
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